Invite your candidates to select a timeslot from those you enter into the ATS, for interview –

To invite applicants for interviews they need to be selected in the ATS and the Invitation to book interview option selected:

InvInt

This then opens up a new window where you can enter interview times, and create an invitation to interview email – notice how you can click the drop-down menu to choose –

  • who the email should come from (ie, the recruiter, or the people team)
  • you can also select from different email templates, and continue to tailor the email as you need to.

You may also upload a job description, or anything else that’s helpful to the candidate.

2

 

For more information on selecting and processing candidates, see Process Applicants.

 

Viewing selected applicants

To view the applicant(s) selected for interview, click on the <no.> button.  Click on an applicant name to view their Candidate Overview.

InviteMultiple

Click X to close.

 

Choosing an interview slot

Click on the appropriate radio button to choose an interview stage.  If there are interview slots available these will be displayed:

SlotsAvailable

 

Create a new interview slot

If no job interview slots have been created for the job post, then you will be alerted to create an interview slot:

invite-int-pop-nointerviews

Click Create More interview slots to create a new slot.

When you choose to create a new interview slot you will need to enter the following details:

  • Interview Address – Enter the interview address.  Use the dropdown to select the country
  • Interviewer – Enter the name of the person conducting the interview.
  • Interview – Use the date selector to choose the interview date and use the dropdowns to select a start time and end time.  Enter the number of slots.

Email

 

Invite or Cancel

InviteButtons

Click Cancel to cancel the invitation and return to the ATS.

Click the Continue to email button to create an email to send to the jobseeker (see section below).

Click the Invite into Interview only button to invite the applicant for the interview and return to the ATS.  The applicant will be moved to the Interview stage in the ATS.

Note: If inviting for multiple applicants for interview, a review pane will be displayed.  You can click on an applicant name to view their Candidate Overview.

Review

Click Close to close the review pane and return to the ATS.

When an applicant has been invited for an interview, they will see an invitation to book the interview on their dashboard:

Invitation

 

Confirm invitation by email

If you choose to Continue to email a pre-filled email template will be displayed.  This can be amended if required.

 

Viewing recipients

To view the email recipients, click on the <no.> button.  Click on an applicant name to view their Candidate Overview.

Emailrec

Click X to close.

 

Formatting text

Message text can be formatted using the options located above the main text box.

InviteEmailformat

Attaching files

Use the Upload Files button to attach files to the email.  If you want to remove the attachment, click the red x:

Upload

Invite or Cancel

Emailbuttons

Click Cancel to cancel the booking and exit.

Click the Invite into interview only button to invite the applicant for the interview and return to the ATS without sending the email.  The applicant will be moved to the Interview stage in the ATS.

Click the Invite into interview and send email button to send the email, invite the applicant for the interview and return to the ATS .  The email will be sent to the address the applicant used to register their account.  The applicant will be moved to the Interview stage in the ATS.

Note: If inviting multiple applicants for interview, a review pane will be displayed.  You can click on a applicant name to view their Candidate Overview.

Review

Click Close to close the review pane.

When a applicant has been invited for an interview, they will see an invitation to book the interview on their dashboard:

Invitation

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