Congratulations! You’ve been selected for an interview….here’s how to book on –
You’ll most likely receive an email confirmation from the recruiter, but you’ll know as soon as your Dashboard looks like this when you log in…
Notice where you can click through to book/rebook an interview –
Click the link, choose from the available time slots then click save.
Notice the confirmation popup!
Click through View all your booked interviews to see this confirmation, and any more you have.
Good luck!
On the main home page, log in using your email address and the password as provided to you by your Administrator.
If you forget your password, or would like to change it, click the Forgot Password link and enter your email address to receive a Reset Password email.
The email will contain a link for you to click through, and enter your new password. Please then return to the main home page where you will be able to login with your new password.
The password reset link will expire after 10 minutes, thereafter you will need to repeat the above steps. If you do need to repeat the above steps, please ensure that you access the most recent password reset email once it is received.
The Job Seeker Dashboard will be displayed when a job seeker logs in.
Here, you will see a high level overview resembling the image below –
From here, the job seeker can:
Search for a job
The Dashboard has a comprehensive search facility where the job seeker can search for jobs.
The job seeker can specify:
For example:
Clicking the Search for Jobs will open the Jobs Dashboard and return all jobs that match the search criteria. See How do I apply for a job? for more details.
This area will list the most recent jobs the job seeker has applied for, including the location of the job and the application status. Clicking the job title will open the full job description. If the job seeker has reached the interview stage, they will be able to book an interview from here by clicking the Book an Interview button. For more information, see How do I book an interview?
If the job seeker has not completed a job application then they will be able to complete the application by clicking the click here to finish your application button:
The jobseeker can click on the My Watchlist tab to display any jobs they have added to their watch list.
Clicking the View all button on either tab will open all job applications or all watch listed jobs. A job search facility is also available on this screen:
A large scale map of the jobseeker’s location will be displayed with markers locating jobs nearby. The jobs will be listed along the right hand side of the map. The job seeker can click on the job titles to locate the job on the map. The + and – buttons can be clicked to zoom in and out of the map:
If the job seeker has messages from other users these will be listed in the Messages area. The jobs seeker can click on the message to view the entire conversation and send a response. Clicking on the user will display their profile. Clicking the View All button will open the job seeker’s Messages Inbox. For more information on messages, see Responding to a Message.
If the job seeker has referred a job, the job titles will be listed in the Referrals sent area. Clicking on the job title will open the full job description. Clicking on the Total sent link will display details of who the referral was sent to, including their email address and date. For more information, see Referrals.
The Documents area will display the latest documents or videos uploaded in Resources. To view and search all resources, the job seeker can click the Go to all documents button . For more information, see About Resources.
1. What are Job Alerts?
2. How can I set up Job Alerts?
3. Where do I access my saved Job Alerts?
4. How many Job Alerts can I set up and how will they be received?
5. What information is required to set up a Job Alert?
6. How often will I receive Job Alerts?
7. How can I edit my Job Alerts?
8. How do I apply for a job from the Job Alert?
9. The role I would like to apply for closes tonight, why have I only just received the Job Alert?
10. The role I am interested in has now expired, what can I do to be considered?
11. I no longer want to receive a specific Job Alert, how do I delete it?
12. I no longer want to receive any Job Alerts, how do I remove them?
13. Job Alerts are being sent to the email address used as my username and not the email address I have updated in my account, how can I change this?
14. I’m not receiving my Job Alerts, what can I do?
15. I’m receiving Job Alerts that do not match my criteria. What can I do?
16. I have received a Job Alert for a role that is not relevant, why?
A job alert is a notification issued by email from the ATS to alert a candidate of relevant roles that match their job search criteria.
To create a job alert, click on Jobs in the menu bar and select the Job Search option. In Job Search use the search filters to look for jobs that you wish to apply for. For example:
Click Search Jobs to list all jobs matching your search criteria. In this example, all journalist jobs located within a 10 mile radius of London will be listed. You can then enter a name for your job alert and click Yes to save:
A confirmation message will be displayed to show that the job alert has been setup successfully:
You will now receive job alert emails that list all new jobs matching the criteria of your saved job alert. In this example, any new journalist jobs based in London will be listed in the job alert email.
When logged in as a jobseeker, click on Jobs in the menu bar and select the Saved Job Alerts option.
You can set up as many job alerts as you like. The 10 newest jobs are shown in each job alert email and are ordered by date. You will receive no more than one email per job alert every 3 days.
At least one of the job search filters must be filled in and a job alert name must be chosen before you can save your job alert.
Every three days after you set up your job alert.
It is currently not possible to edit a job alert. We will be developing this feature in the future.
The job title in the email will be a hyperlink. When you click on the hyperlink one of two things will happen, depending on whether you are logged in:
If you are logged in you will be taken to the jobs detail page and will be able to apply for the job
If you are not logged in you will be taken to a new page which displays the jobs’ description and location etc. Here you can click on Apply for Job. When you click this button you will be taken to the registration page. On signing in, it will act like an external application, therefore when you log in the job will be applied for.
This would happen if the job that you wanted to apply for was only open for 3 days. This is because you only get alerts for jobs that have been created within the last 3 days that match your search criteria.
Unfortunately, you would only be able to apply for the job when it is open. Once the closing date for the job has passed, it would not be possible to apply for it.
You can do this in one of two ways:
If you are logged in click on Jobs in the menu bar and select the Saved Job Alerts option. Click on the delete button (Trash can icon) for the job alert you want to delete:
Confirm deletion by selecting the Yes option. The job alert will be removed and you will no longer receive emails for this alert.
If you have the Job Alert Email open click on the here hyperlink at the top of the email to unsubscribe. You will be given the option to unsubscribe from this job alert or all of your job alerts.
You can do this in one of two ways:
If you are logged in click on Jobs in the menu bar and select the Saved Job Alerts option. Click on the delete button (Trash can icon) for the job alert you want to delete:
Confirm deletion by selecting the Yes option. The job alert will be removed and you will no longer receive emails for this alert. Do this for all your job alerts.
If you have one of your job alert emails open click on the here hyperlink at the top of the email to unsubscribe. Select the option to unsubscribe from all your job alerts.
This cannot be changed. Job alerts will always be sent to the email address that you registered with.
This may be because there have been no jobs posted that match your criteria. If you know that there have been jobs posted that match your criteria, then it should be raised as an issue for investigation.
This may happen when using job alerts and it is because the job advert contains one of your keywords. For example, you may have created a job alert for ‘Managing Director’ and received an email alert containing a job for ‘Secretary’. The reason this has happened is because the job description for ‘Secretary’ contains the sentence “You will be working closely with the Managing Director“.
If you find a role in your job alert is completely irrelevant to your search criteria, it should be raised as an issue for investigation.
Job Seekers first need to create an account.
From the homepage, new users can register with their LinkedIn, Twitter or Facebook accounts or they can register with their email address.
To watch a video demonstration of creating a job seeker account and building a user profile, please click here.
Logging in with LinkedIn, Twitter or Facebook will link the job seekers’ account with their social media account. The benefit of registering via your social media account, is that any relevant information, ie on LinkedIn – your career & education history, profile and skills will be auto-populated. With Twitter and Facebook, you’ll essentially have a login without having to create an additional Tribepad one, and limited information ie your location and where you work/went to school will be ported across. Entering information to your Tribepad profile will be faster and easier for the job seeker.
For more details, see Job Seeker logging in with Social Media accounts.
If a job seeker prefers not to sign in with a social media account, or does not have one, they can register with their email address:
If registering with an internal email address an internal job seeker account will be created. All other email addresses will result in an external job seeker account.
Internal job seekers can view and apply for any job including jobs intended for internal application only.
External job seekers can view and apply for any job except jobs intended for internal application only.
If required, the account type of a registered job seeker can be changed by editing their Sub User Type in the Admin tool. For more details, see Edit a user account.
The job seeker can upload a CV to create their profile automatically or they can continue to create their account.
If a job seeker decides to upload a CV at this stage they click on the upload button and choose a file from their computer. This will display a green box displaying the name of the file indicating that the CV is ready to upload. Please note, you will have the opportunity to upload additional tailored CVs and other documents when you’re within your profile.
If the job seeker decides they no longer want to upload that particular CV they can cancel the upload by clicking on the X in the green box.
The job seeker will receive a confirmation email in their inbox.
When the job seeker logs in they will be taken to their own profile page. For more details, see Job Seeker Profile Builder Page.
To create a jobseeker profile within Tribepad, first of all you’ll need to log your details into the main login page –
(please note – if you register with your social media account (in this instance, LinkedIn or Twitter), your profile will be autopopulated with everything it’s able to parse across, for example;
LinkedIn – Your career history, education history, profile and skills will be carried into your profile.
Twitter – Your location, education and place of work will be carried over (if you have this detail within your Twitter profile)
Please see social media accounts for more information.
Upload your CV to autopopulate your career and education history, within your profile.
Click I agree, Create my account – from here, you’ll be taken through to the following page which you should complete with as much information as is relevant to your personal needs –
ie, salary, distance willing to travel, career level (plus the following tabs – Career, Education, Skills & Portfolio) will help the recruiters match you with suitable vacancies.
You can also set your availability for work –
The candidate can also set their availability for work, from the 3 available options –
The recruiters will see the dates set and know whether to prioritise or de-prioritise the candidate’s search for work.
Next, the jobseeker can complete the profile with their personal information and preferences, across the several tabs –
Next, is Career – this area will be completed if you’ve uploaded a CV, or if you’ve registered using LinkedIn – if neither, they should be completed manually
Education – this area will be completed if you’ve uploaded a CV, or registered using LinkedIn – if neither, they should be completed manually
Skills – list your skills here, ie ‘recruitment’, ‘project management’ – this is useful to recruiters as they’re searchable
Portfolio – here you can upload tailored CVs for different specialisms you have, as well as portfolios, videos, audio, certificates – whatever will help you secure your next position
Activity – here’s an overview of your activity within Tribepad, including a list of the applications you’ve made to the company
You may also link your social networks, and update your profile as often as you need to.
From either the Dashboard or the Jobs tab, take the opportunity of looking through the available vacancies within the company and apply to them.
Go to the Social tab, where you can see what Groups are available for you to join – this is an opportunity for you to interact with the recruiters within the organisation and other jobseekers, and find out company information, news and upcoming vacancies –
To watch a video demonstration of the job application process, please click here.
To search for a job, the job seeker can use the comprehensive search facility on the Dashboard. For more details, see Job Seeker Dashboard.
Alternatively, to view the Jobs Dashboard with a list of all current active jobs, the job seeker can click Jobs on the top menu and select Job Search from the sub menu.
The Jobs Dashboard enables the jobseeker to:
In this example, a search has been performed for jobs containing the Keywords ‘project manager’:
In the Jobs Dashboard, the job seeker can click Apply for this job on the job summary to apply.
If the job seeker wants to view the full profile of a position, they should click View Full Details on the job summary.
There are two buttons to apply, one at the side and one at the bottom of the page.
On clicking Apply for this job, you will be asked any questions aligned with the role, and have the opportunity to upload a new CV if you want to. Please note, where a previous CV has been used in an application, you may not delete it, but you can upload a new CV as well. A confirmation message will be displayed. Clicking Close will then display the confirmation screen:
Clicking Continue will return the job seeker to their profile.
The position applied for will be displayed in the My Job Applications tab on the job seeker’s Dashboard.
There are 2 ways in which a candidate can be booked for an interview, by a Recruiter
The Recruiter can select a timeslot for the candidate, OR the candidate can select a time slot from options provided to them – either way, the recruiter can tailor an email to the candidate to confirm.
Here’s what the candidate sees –
Alternatively –
2. If a recruiter invites a candidate to book their own interview, they will see a Book an Interview within the My Job Applications tab on their Dashboard:
The job seeker clicks on this button to choose an interview slot –
A list of available interview dates and times will be available to choose from
The job seeker needs to click on one of the options and click Save
A message will be displayed confirming the slot has been booked successfully:
Clicking Cancel interview will cancel the booking
Clicking View all your booked interviews will display all booked interviews.
To exit, the job seeker should use the menu options at the top of the screen.
NOTE: If a time is selected that is either full or no longer exists, they will be alerted to choose another option.
Job seekers can link their account to social networks during registration, or as an existing user, by selecting this as an option on the front login page. Doing this, means that any relevant career or location information will be pulled through to your profile, ie their location, what professional qualifications they have, their skills and career profile. You also have the opportunity to not include some career information if you choose.
When registering as a new user, job seekers can register using their LinkedIn, Twitter or Facebook accounts. To do this they will need to allow the site to have access to their personal information.
Jobseekers can add Facebook, Linkedin and Twitter accounts to their profile at any time. To use this tool, they should log in and click Profile in the top navigation and scroll down. On the Social Networks box, they need to click the pencil icon and add the URL of their Social Media account’s profile page into its respective slot:
Existing job seekers can choose to log in with their linked social media accounts using the buttons located to the right of the username and password boxes on the log in screen:
