You can book your candidates straight onto an interview slot within the ATS –
First, select your candidates within the ATS and from the options menu, select Confirmation of Interview:
For more information on selecting and processing candidates, see Process Applicants.
Viewing selected applicants
To view the applicant(s) selected for interview, click on the <no.> button. Click on an applicant name to view their Candidate Overview.
Click X to close.
Choosing an interview slot
Click on the appropriate radio button to choose an interview stage. If there are interview slots available these will be displayed:
To assign the applicant to the interview slot, click the radio button.
If you have multiple applicants, click the Please Select dropdown for the slot you wish to book and select one of your applicant’s from the list:
If you want to remove the applicant from the slot, click the red x.
Creating a new interview slot
If no job interview slots have been created for the job post, then you will be alerted to create an interview slot:
Click Create More interview slots to create a new slot.
You may also want to create a new slot if the slots displayed are not suitable for any reason. To do this, click the + button located below the slots:
When you choose to create a new interview slot you will need to enter the following details:
- Interview Address – Enter the interview address. Use the dropdown to select the country
- Interviewer – Enter the name of the person conducting the interview.
- Interview – Use the date selector to choose the interview date and use the dropdowns to select a start time and end time. Enter the number of slots.
Confirm or Cancel
Click Cancel to cancel the booking and return to the ATS.
When an interview slot has been selected, the Just Book and Confirm booking by email buttons will be enabled.
Click the Confirm booking by email button to create an email to send to the jobseeker (see section below).
Click the Just Book button to confirm the booking and return to the ATS. The applicant will be moved to the Interview stage in the ATS.
Note: If booking interviews for multiple applicants, a review pane will be displayed. You can click on a applicant name to view their Candidate Overview.
Click Close to close the review pane and return to the ATS.
Confirm booking by email
If you choose to Confirm booking by email a pre-filled email will be displayed. This can be amended if required.
Viewing recipients
To view the email recipients, click on the <no.> button. Click on an applicant name to view their Candidate Overview.
Click X to close.
Formatting text
Message text can be formatted using the options located above the main text box:
Attaching files
Use the Upload files button to attach files to the email. If you want to remove the attachment, click the red x:
Confirm or Cancel
Click Cancel to cancel the booking and return to the ATS.
Click the Book interview only button to confirm the booking and return to the ATS without sending the email. The applicant will be moved to the Interview stage in the ATS.
Click the Book interview and send email button to send the email, confirm the booking and return to the ATS. The email will be sent to the address the applicant used to register their account. The applicant will be moved to the Interview stage in the ATS.
Note: If confirming interviews for multiple applicants, a review pane will be displayed. You can click on a applicant name to view their Candidate Overview.
Click Close to close the review pane and return to the ATS.