The Job List (found under the Jobs tab) displays all jobs created and shared with the recruiter, organised into tabs by status (active, expired, unfinished, shared and closed).
Each tab will display details of the relevant jobs and application information. It is possible to preview, edit, un-publish, delete, close and re-open jobs from these tabs.
There is also a search facility and a link to view the Job Report for each job listed.
To view the Jobs List by clicking Jobs on the top navigation and selecting View Jobs List:
Alternatively, the Jobs List can be displayed by clicking the View all button in the My Active Job Posts area on the Dashboard:
The Jobs List will be displayed with the My Active Job Posts opened as default.
Authorisation Status
A coloured icon will be displayed to the left of each job title indicating if the job is authorised, pending authorisation or not authorised:
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Pending Authorisation | Job authorisation requested | |
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Authorised | Job authorisation completed | |
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Not Authorised | Job does not require authorisation |
For more details on job authorisation, see Authorise Job.
View & sort jobs
Jobs will be listed in descending order of date creation and each page will list up to 10 jobs per page as default. If more than 10 jobs are returned, additional pages can be viewed by clicking on the page number icons displayed under the list. The page displayed will be indicated by the page number icon appearing highlighted at the bottom of the list.
The data can be sorted by Job Title, Owner, Location, Open Date and Expiry date. To do this, click on the ‘sort’ icon located to the right of the column header you wish to sort by.
Clicking on the icon again will reverse the sort order. The icon will change to either an up or down arrow to indicate the order of sorting. In this example, the sort icon for Job Title has been clicked twice to sort the data by job title in ascending alphabetical order:
Note: when a sort has been applied the data in all tabs will be sorted. The following information will be displayed for each listed job:
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Job title – click to open the full job description
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Owner – click to open the user profile
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Location
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Open date
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Expiry date
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Number of applicants – click to open the New Applicants tab of the ATS. For more details, see New Applicants.
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Number of suitable candidates – click to open the Suggested Candidates tab of the ATS. For more details, see Suggested Candidates.
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Number of new applicants – click to open the New Applicants tab of the ATS. For more details, see New Applicants.
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Number of applicants in process – click to open the New Applicants tab of the ATS. For more details, see New Applicants.
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Options – click on an icon to preview, edit, close, un-publish, re-open or delete a job. For more details, see the section below.
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Job Insight – click the icon to open the Job report. For more details, see Job Report.
Options
The following option icons will be present for each listed job:
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Preview | click to view the full job description | |
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Edit Job | click to edit the job in the job editor. For more details, see Edit or close a job post. | |
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Close/Delete | click to close the job. Click OK on the pop-up to confirm. Candidates will not be able to search or apply for the job unless it is re-opened. If using this option when a job is already closed, it will be permanently deleted. | |
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Unpublish | click to un-publish an active job post. Click OK on the pop-up to confirm. Candidates will not be able to search or apply for the job unless it is re-published (by editing the job post within the Job Editor). | |
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Publish to Job Boards | Publish to job boards. Publishes the job to job boards via your chosen multi-poster. |
Labels will be displayed by hovering the mouse over the marker icons.
Search jobs
To perform a simple search for jobs, the recruiter can enter all or part of the job title or job reference number into the search box. If the recruiter only wishes to search their own job posts, they can click the My jobs only checkbox to display a tick. The Results per page number can be changed by clicking on the dropdown and selecting the required option. To perform the search, click the Search button. In this example, a search has been performed for any jobs with the term ‘HR’ contained in the title. The recruiter has selected to display a maximum of 20 jobs per page:
The search has returned 2 active job posts, 0 expired job posts and 0 unfinished jobs.
Advanced Search
The recruiter can filter their search results by clicking on the Advanced Search link and using the options in the panel.
The following search filters are available:
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Country – click on the dropdown and select the country required
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Location – enter part or all of a location
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Open Date – click on the From and To date pickers to select the required dates
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Owner – enter part or all of the name
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Job Category, Business Unit, Region, Internal Category – click on the dropdowns to select the options required
To perform the search, the Search button should be clicked.
In this example, a search has been performed for any jobs with the term ‘Devel’ contained in the title and additional filters applied to retrieve only jobs based in the United Kingdom with a location containing the term ‘Newc’. Results will also have an open date ranging between 01/07/2016 and 31/08/2016:
Click the Return to Simple Search link to close the Advanced Search panel:
Note: to display all jobs again the recruiter will need to manually clear any search filters and click the Search button.
Create a Job Post
The recruiter can create a new job post by clicking the + Create a Job Post button.
This will open the Job Editor. For more details, see Create job details.