Sourcing Candidates

Candidates can be tagged via CV Search to enable a recruiter to talent pool candidates with similar traits.  Tags can be ‘public’ or ‘private’, and you can add just one, or as many tags as you like to each candidate, and they can be a mixture of personal and public tags.  The tags can be anything you need them to be – they’re there to help you locate the candidates of that type, ie skills, job titles, locations, events where you met the candidates, referrals, or runner-up candidates who you’d be happy to recruit, but came close and didn’t quite get the role when they were interviewed.

For example, you may wish to add several separate tags to help you identify the candidates, which also allow you to use each tag for other candidates too.

To Tag, multiple candidates of your choice all at one time, use the ‘Select’ drop-down menu available on the Talent Search page (this can be selected once you have used the filtering options to find the candidates that you wish to tag).

• Public tags are grey.  Grey tags are shared, which means they have been configured on the system to be seen and used by all recruiters in your company.  Public tags are created on the system by request – if you’d like some grey tags setting up, please contact your Tribepad superuser who will arrange these for you.
• Private tags are orange.  Orange tags are created by individual recruiters and will only be seen and used by that recruiter, for example, to create their own personal talent pools.

To create a new private tag, one or more candidates must be selected in CV search and the Tag option selected:

For more details on searching and selecting candidates, see Search CVs for candidates.

First, search for your tag in the filter box to see if it exists already.  If it doesn’t, type the tag you’d like to add then click + Create, followed by Save & Close.

The tag will be added to the right hand pane of the Tag panel:

Existing ‘public’ tags can be added by clicking on the tags listed in the left hand pane, if required.

The Search facility can be used if necessary to find existing tags.  Begin typing the search term in the Search: text box and tags containing the text will be displayed:

Click Save & Close to save the tags to the candidate(s).

The candidate(s) will become searchable with the new tag after approximately 30 minutes:

> Help & Support

Don’t just wait for your candidates to apply to your vacancies….invite them to apply!

Got your eyes on some strong looking candidates within Tribepad?  Follow the invite method below –

In CV Search select the candidate(s) you wish to invite or apply to a job post and click Invite or apply (see Search CVs for candidates for more details on searching and selecting candidates).

This will display the Invite or apply panel listing all active job posts.  Note: if multiple candidates are selected and these include external candidates, only external jobs will be displayed.

If required, you can search jobs by entering a search term into the Job title / Job ref no text box and the clicking the Search Jobs panel.  In this example, a search was performed using the text ‘admin’ and 2 ‘administrator’ jobs are returned:

Click the checkbox for the job(s) you wish to invite or apply to the selected candidates(s) so a tick is displayed:

If a candidate has already been invited or applied to a job, the job will be highlighted in green on the list and a tick icon will be displayed:

Invite or Apply

When the job(s) you wish to invite or apply the candidate(s) to are selected, you can click either the Invite Candidate button or Apply Candidate button:

Click the Invite Candidate button to invite the job seeker to apply for the job post.  An email will be sent to the address the job seeker used to register their account. The Invite or Apply panel will close and a confirmation message will be displayed on CV Search.

Click the Apply Candidate button to apply the job seeker to the job post.  The Invite or Apply panel will close and a confirmation message will be displayed on CV Search.  The candidate will be added to the New Applicants stage in the ATS and they will see details of the job application when they log into their dashboard.

Click X to exit the Invite or Apply panel and return to CV Search without making any changes.

Invited Candidates

A list of invited candidates can be viewed by clicking Jobs in the top navigation, selecting the Referrals option and clicking the Invited Candidates tab on the Referrals sent panel.

This will display the Invited Candidates panel.  The following information will be present:

• Job post – click to view the job profile
• Names of candidates – click to view the Candidate Overview
• Date Invited
• Application Status – current application status of the candidate

Tip!  Using ‘apply’ will put your candidate into the process without them having to go through the process – be careful to use ‘invite’ and not ‘apply’ if you want your candidate to go through the whole application process.

Your latest referrals can also be found on your Dashboard –

> Help & Support

Sending a Referral

Share a vacancy with someone who isn’t registered on the Tribepad platform.

On a job advert, any user (both job seeker and recruiter) can click Refer a friend for this job to send an email invitation.

Notice (bottom right) ‘Refer a friend for this job’ – click here –

Enter a first name, last name and valid email address:

 Click the Send button to send the email.  A confirmation will be displayed:

Click the Close button to return to the job profile or click the Go to referral section to view Referrals (see section below).

View Referrals

The user can keep track of the referrals they have sent by clicking Go to referral section after sending a referral email or by clicking Jobs in the top navigation and selecting the Referrals option:

This will display the Referrals sent panel.  The following information will be present:

• Number of referrals sent
• Names of candidates
• Email addresses of candidates – click to send an email
• Date of referral
• Job post – click to view the job profile

Click Invited Candidates tab to view the list of invited candidates.

See Invite candidates to apply via CV Search for more information on inviting candidates.

> Help & Support