When viewing a group, the following options are available:
- Create a new discussion
- Email everyone in the group
- View discussions
- Search group discussions
Create a new discussion
To create a new discussion, ensure the Group message tab is displayed. Enter a title and text in the fields provided. If required, text can be formatted using the formatting options. Click on the Upload Files icon if you want to attach any files. Click the Submit button to create the discussion:
The new discussion will be listed at bottom of the screen, above any existing group discussions.
Email everyone in the group
To email group members, click on the Email everyone in this group tab. Select an email template from the [Select Email Template] dropdown, if required, or enter a title and text in the fields provided. Text can be formatted using the formatting options. Click on the Add Attachments icon if you want to attach any files. Click the Submit button to send the email:
View discussions and emails
Discussions and emails are listed at the bottom of the screen in order of the most recent post.
Note: If any threads are pinned, these will be listed first (for more details on pinning a thread, see About Threads).
The following information will be displayed for each discussion:
- Title of discussion or email
- Username of original poster
- Profile picture of original poster (if uploaded)
- Date and time of original post
- First two lines of original post
- Attached files (if uploaded) – click to open or download
Click the title, first two lines of the post or the View Discussion button to view the entire thread:
If the discussion is an un-read thread, it will be highlighted with a green ‘chat’ icon:
If the discussion has had any actions applied, these will be indicated by the appropriated icon(s):
For more details on applying actions to discussions, see About Threads.
If there are replies to the original post, the following information will be displayed:
- Username of first reply
- Date and time of first reply
- First two lines of first reply
Below this, the profile pictures of all users who have replied will be displayed, with a link followed by the number of replies in brackets. You can click on the link to view the entire thread.
For more details on viewing threads, see About Threads.
Any member of the Group may follow any of the discussions posted within it. To follow, simply click into the specific discussion, then click the Follow button – you will receive a notification each time another post is made within the selected discussion.
Search Group discussions
Use the search function to search group discussions and documents for a term or phrase. Simply type the text into the Group Search textbox and press enter or click the Find icon:
This will list all discussions and documents containing the text. To filter the results, hover the mouse over the ‘Filter’ icon and click on one of the following options:
- Post only
- Documents only
To show all results again, hover the mouse over the ‘Filter’ icon and click on the Show all option.
To view the entire thread, click on the View Discussion button on the discussion you wish to view:
For more details, see About Threads.
Click the ‘back’ icon at the top of the screen to return to the Group screen:
