The Applications Dashboard (found under the Jobs tab on the top navigation menu), is where the Recruiter can find a list of all candidates, in all stages of the process for your vacancies.
This will open the New Applicants tab, which lists all candidates (at each stage of the process) in date applied order (most recent applications first) –
Filter by ‘Group by jobs’ or ‘show my jobs only’ if you need to.
Click the candidate name to enter their profile, or the head icon to the right to enter their mini profile.
Tabs
Applicants are ordered by application status in the following tabs:
- New Applicants – applicants that have applied for a job but have not yet been processed, ordered by date of application
- In-Review – applicants moved to the In-Review stage of the application process, ordered by time/date of setting to In-Review
- Shortlisted – applicants moved to the Shortlisted stage of the application process, ordered by time/date of setting to Shortlisting
- Interview – applicants invited or booked for interviews, ordered by time/date of the invitation
- Offered – applicants offered a position, ordered by time/date of the offer
- Accepted – applicants that have accepted a position, ordered by time/date of the acceptance
- Hired – applicants that have been hired, ordered by time/date of the hiring
View the candidates in each status by clicking on the tab headings.
You can also add filters, contact the candidates and move them through the process from using the options menu (cog icon).
Viewing Applicants
The recruiter can browse through the list of applicants by clicking on the Next, Last or page number buttons/selector located at the bottom of the list of applicants.
Group by jobs
When the Group by jobs button is clicked, applicants will be organised below the job title they have applied for, in date applied order. Jobs will be listed in date applied order (most recent first):
Show my jobs only
When the Show my jobs only button is clicked, only applicants who have applied for the recruiter’s jobs will be listed.
Download List
When the Download List button is clicked, the recruiter can download the list of applicants in .csv format.
The following columns will be included in the downloaded file:
- forename
- middle name
- surname
Applicant Details
The following applicant details will be displayed:
- Name
- Location, if stated
- Previous experience, if stated
Hover the mouse over the applicant’s name and previous experience to display more details:
The recruiter can click on a applicant’s name to display their Candidate Overview.
Process Questionnaires
The recruiter can hover the mouse over the questionnaire icons to view the process questionnaires assigned to the job post. Questionnaires listed in red text have not been completed. The status will be displayed as Pending when the mouse is hovered over the text. If the questionnaire has been partially completed, the mouse-over text will also include ‘answered by’ details:
Questionnaires listed in green text are complete. The status will be displayed as Complete when the mouse is hovered over the text. Details of the user and date/time of completion will also be displayed:
If a tick appears next to the questionnaire it has been submitted to a recruiter for review. Details of the user and date/time of submission will be displayed in the mouse-over details:
Questionnaires listed in black text with a tick have been submitted to a recruiter for review in an incomplete state. The status will be displayed as Pending when the mouse is hovered over the text. Details of the user and date/time of submission will also be displayed. If the questionnaire has been partially completed, the mouse-over text will also include ‘answered by’ details:
In the Shortlisted tab, Interview tab and Offered tab the recruiter may see additional process questionnaire icons relevant to the application stage. Red questionnaire icons are displayed for questionnaires that have not been completed. The status will be displayed as Pending when the mouse is hovered over the icon. If the questionnaire has been saved in a partially completed state, the mouse-over text will also include ‘answered by’ details:
Green questionnaire icons are displayed for questionnaires that have been completed. The status will be displayed as Complete when the mouse is hovered over the icon. Details of the user and date/time of completion will also be displayed:
To view or complete a questionnaire, the recruiter can click on the icon or text. See Completing Process Questionnaires for more details.
Status
Each applicant will be assigned a status. The following statuses may be displayed:
- Incomplete – applicants who have not completed the application process
- In Process – applicants who have completed the application process
- Rejected Pending – applicants who have failed the application process
- In Review – applicants under review
- Offered (Pending approval) – applicants with offers awaiting approval
- Offered – applicants with formal offers of a position
- Interview – applicants invited for an interview (orange text) or an interview has been booked (green text)*
- Accepted – applicants has accepted a job offer
- Hired – applicants have been hired
* The recruiter can hover the mouse over interview statuses to display further details on the interview booking or invitation:
Markers
The following markers may be displayed:
 |
Internal Candidate | ||
 |
Agency user | – click on the icon to view the agency user | |
 |
Passive Candidate | ||
 |
Referred Candidate | – click on the icon to view the referrer’s profile | |
 |
Notes | – click on the icon to view the Candidate Overview | |
 |
CV sent | ||
|
Selection Method
Right to Work requested |
Hover over the symbol to see the candidate’s status |
Labels, and in some cases further information, will be displayed by hovering the mouse over the marker icons.
Pre-screening Questionnaire
If a pre-screening questionnaire is assigned to a job post, one of the following icons will be present for each applicant:
 |
Questionnaire complete: passed | ||
 |
Questionnaire complete: failed | ||
 |
Questionnaire incomplete |
If the pre-screening questionnaire is complete, the recruiter can click on the icon to view the questionnaire. The following information will be displayed:
- the applicant’s answers
- the total score
- the score for each question
- if any killer questions were failed
Clicking the PDF button will download the completed questionnaire as a .pdf:
Clicking X or Close will close.
Applicant Profile
The recruiter can click on the Profile button to display the applicant’s profile:
Depending on the details submitted by the applicant, the profile may include the following information:
- Name and contact details
- Profile details
- Personal summary
- Education
- Pre-screening questionnaire answers
- CV
It is possible to process the applicant from within the profile using the Option menu. To open the menu, the recruiter can hover the mouse over the icon. To view additional options, the mouse can be hovered over Other Options:
The recruiter can then select the appropriate option to process the applicant. For more details, see Processing Applicants section below.
The buttons at the bottom of the profile can be used to download a copy of the applicant’s CV. The applicant’s original CV can be downloaded or a CV can be generated using the information stored on the applicant:
Note: if an applicant has not uploaded their CV the Download original CV button will not be present.
Clicking on the arrow buttons located on the top left/right of the profile will view the next applicant’s profile:
Click X to close the profile.
Processing Applicants
The recruiter can select applicants for processing in two ways:
1.Tick the checkboxes located to the left of the applicants’ names
To deselect, click the checkbox again to remove the tick.
2. Use the Select option
Hover the mouse over the Select icon and click the All on this page option:
To deselect applicants either use the None on this page option or click the checkboxes to the left of the applicants’ names to remove the ticks.
When applicants have been selected the Options menu will be enabled. The recruiter can hover the mouse over the Options menu icon to view the menu. Hovering the mouse over Other Options will display additional options:
The recruiter can then select one of the following options (the options available will depend on the current status of the selected applicants):
- Email – see Send an email to a job seeker for more details
- Add to shortlist – applicant(s) will be shortlisted, see Shortlisted Applicants for more details *
- Add note – see Add a note to a job seeker for more details
- Reject – applicant(s) will be rejected, see Rejected Applicants for more details
- Confirmation of interview – see Book an applicant for an interview for more details
- Invitation to book interview – see Invite an applicant to book interview for more details
- Mark as withdrawn – applicant(s) will be withdrawn, see Withdrawn Applicants for more details
- Add to In-Review – applicant(s) status will be set to ‘In-Review’, see Applicants In-Review for more details *
- Mark as accepted – applicant(s) status will be set to ‘Accepted’, see Accepted Offers for more details
- Hire – applicant(s) status will be set to ‘Hired’, see Applicants Hired for more details
- Offer job -applicant(s) status will be set to ‘Offered’, see Job Offers for more details
- Email CV – see Email a CV for more details
- Request offer approval – see Request approval for a job offer for more details
- View/Set Selection Method – see View and set a selection method for more details
* Note: If multiple applicants are selected, the recruiter will be asked to confirm the selection before proceeding with the action:
The recruiter can click on an applicant name to view their Candidate Overview.
To remove an applicant, X can be clicked alongside their name.
Clicking Yes, continue will confirm. Clicking Cancel or X will cancel and exit.
When confirming the action, a review pane will be displayed:
Clicking on a applicant name will open their Candidate Overview.
Clicking Close will close the review pane.