Author Archives: michelle

GDPR – FAQ

GDPR – FAQ As GDPR evolves, we will continue to update this information, please use this page as a useful reference point for any GDPR related queries that you may have. If you would like to review further information surrounding GDPR, please click here to download the Tribepad GDPR Handbook – gdpr-handbook.   # Question Answer 1 My company is in the UK and we’re leaving the EU, so this GDPR thing doesn’t include me, does it? Incorrect. The UK is adopting GDPR in full and is also extending it, so compliance is a must. 2 My company isn’t based in Europe, Read more

Disability Confident Symbol

The Disability Confident approach has been incorporated into the Tribepad ATS by enabling the option to ask candidates at the Registration stage, whether they have a disability. If the candidate answers ‘yes’ they will be flagged with our Disability Confident symbol and will appear at the top of the candidate list against the role they have applied for. The example below shows the question being asked during the Candidate Registration process. The next example shows an application with the Disability symbol clearly visible. The icon will only be visible to those users that have the permission enabled. Every business has Read more

Job Expiry Date – Grace Periods

When you publish a job vacancy you will enter an expiry date which determines the visibility of the job to potential candidates. Once the expiry date has passed, candidates will no longer see the role and will be unable to apply or complete an existing application. Tribepad does, however, offer an existing feature called Grace Period.  If selected, the Grace Period will allow the Recruiter the option to provide candidates who started their application prior to the initial expiry date, the chance to finish it within an additional set time frame. Here is an example of the way a standard Read more

Calendar – Viewing Scheduled Events

Tribepad has a built in Calendar feature which automatically updates as and when you have organised a specific event. To access the calendar, select the drop down menu from the ‘Jobs’ heading as shown below; You will be presented with a smaller calendar which provides a snapshot of a full month.    Dates shown in green represent an event, if you use your cursor to hover over that specific date, a pop up will appear with the event details. You can also enter free text into the ‘Search’ facility shown above, this could be used to filter your calendar to Read more

List of Values (Lov’s) – Managing Internal Categories

When we talk about List of Values or Lov’s we are referring to your internal business structure and some of your processes. The lov’s are set up at the start of your ATS configuration however over time there may be a requirement to add to that information.  Perhaps you have acquired new business operations and you would like to add the location as an option to select from when advertising a new role. An example of this might be when you follow the job create process and select the drop down menu’s which allow you to choose from a predefined Read more

Tribepad Support – Office Hours

Tribepad would like to ensure that we are available to help with your needs during core working hours. The Support Desk is available between the hours of 09:00am to 17:00pm, UK time. Tribepad will be closed on Bank Holidays.

Tribepad Support – Office Hours

Question: What hours are Tribepad support available? Tribepad Support are available between the hours of 09:00am to 17:00pm – this is based on UK time.

Candidate progress dots/stages completed

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From within the ATS, you can now view exactly what your candidates have completed at a glance, enabling you to make a decision on their application without having to check through each mini profile. From within your Jobs List, select your vacancy then click through your applicants number. Underneath each candidate name, you’ll see a series of coloured dots –     These dots represent the different stages in the application process, and the colours inform you what stages have been completed, and what have yet to be actioned – Orange = the candidate has skipped that stage Grey = Read more

Application Restriction Groups

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Application Restriction Groups is a feature you can use to help cut down repeated applications from the same candidates, to the same roles. Selecting this feature, you can choose what timescale you would like to restrict your candidates to apply within, ie, you may wish your candidates to not be able to apply more than once in 6 months.   The Application Restriction Groups feature can be found under the Jobs tab, when you publish a new job vacancy through Add New Job –    Click the drop-down arrow to select which of the timescales you’d like to use – Read more

How to insert rich media (videos) into your job adverts

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When you’re advertising your vacancy, why not enhance the advert by inserting a video?  (or multiple!) Show your potential applicants exactly what ‘a day in the life of’, or a special introductory video from your people team, on why it’s great to work for your business. You can insert these at any of the Job Description stages, ie ‘Package Description’, ‘Job Introduction (Internal)’, ‘Job Introduction (External)’, ‘Main Responsibilities’, ‘The Ideal Candidate’, ‘About the Company’ – These will then be shown to your candidates applying who will gain a greater sense of what working life is like with your business.