Creating a Job Post

Application Restriction Groups

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Application Restriction Groups is a feature you can use to help cut down repeated applications from the same candidates, to the same roles. Selecting this feature, you can choose what timescale you would like to restrict your candidates to apply within, ie, you may wish your candidates to not be able to apply more than once in 6 months.   The Application Restriction Groups feature can be found under the Jobs tab, when you publish a new job vacancy through Add New Job –    Click the drop-down arrow to select which of the timescales you’d like to use – Read more

How to insert rich media (videos) into your job adverts

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When you’re advertising your vacancy, why not enhance the advert by inserting a video?  (or multiple!) Show your potential applicants exactly what ‘a day in the life of’, or a special introductory video from your people team, on why it’s great to work for your business. You can insert these at any of the Job Description stages, ie ‘Package Description’, ‘Job Introduction (Internal)’, ‘Job Introduction (External)’, ‘Main Responsibilities’, ‘The Ideal Candidate’, ‘About the Company’ – These will then be shown to your candidates applying who will gain a greater sense of what working life is like with your business.  

SMS Interview Reminders – preventing no-shows!

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99% of candidates who receive your text reminder will open it, in comparison to email reminders, with a much lower open rate.  Minimise frustrating no-shows!   Here’s how you can send SMS Interview Reminders from Tribepad – (please note this feature requires the purchase of SMS bundles – please see your account manager for information)   1) At the Job Editor stage, check to see if the ‘Enable SMS notifications’ has been selected. If so, an SMS interview reminder will be sent to any candidate who is invited to an interview, 24 hours before the interview. If the interview is Read more

Application progress bar – to enhance candidate experience

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When candidates have an improved visibility and motivation through their job application.  They’ll know exactly where they are in the process, and will be more likely to complete their application, knowing exactly how far they’ve come & how far they’ve yet to go until they complete. Here’s how – When you’re publishing a new vacancy within Job Editor, open Custom application user journey and select Show application progress bar – you can choose to have this option turned on, off or extended. Notice the difference in detail under each step from the images below –   Extended means Candidates will instantly be able to see exactly Read more

Candidate exclusivity periods – for competing hiring branches

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Find yourself competing against a nearby branch of your company close by?  Process the candidate’s initial application before it becomes available to other recruiters. Please note – you’re able to apply exclusivity only to candidates first application to your company, and to the recruiter who posted the vacancy for a set period of time e.g 2 weeks, 1 month or 2 month.  During this time frame neither the candidate nor the application are visible to any other hiring manager or area manager within the company, and will not appear in CV Search, Tag Lists or Suggested Candidate List.  A candidate cannot Read more

1-page apply – to minimise your application drop-off rates

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Within the first month of going live, one of our customers reported 41% improvement in application drop-off rates, using one-click apply. One-click apply is essentially a way to shorten the application experience for candidates. Here’s how it works –   Click to apply for job from the career site – get presented with the registration form which contains the one page application configuration against a vacancy. In this case: Job title Account details (name, username and password) Mobile phone number (NOTE: This field is configurable) Address (NOTE: This field is configurable) Pre-screening questionnaire (NOTE: This field is configurable)     Read more

How to request ‘Right to Work’ (RTW) Checks within a Job Post/Candidate Application

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If your ATS has the appropriate integration, it’s possible to request a ‘Right to Work’ check for your candidates in the application stage. The key benefit of this feature is that you can get these checks underway during the application process, instead of upon hire.  Doing this will shorten your time to hire so you can ultimately get your new employee started in their role sooner.  The checks (which are done via a 3rd party integration) will take up to 2 weeks to come back confirmed (or not). Here’s where it sits within the ATS, and how to use it Read more

Adding Tags To A Job Post

Adding tags can be found in the standard job editing functionality 0f Tribepad. The hiring manager must find the job they wish to include ‘tags’ from the ‘jobs’ menu and click the ‘edit’ button: **** The hiring manager will see the general job details. The ‘add tags’ option is on the next page, so the hiring manager must click the ‘save and continue’ button found at the bottom of the form: **** The ‘tag cloud’ is found at the bottom of the job edit page. **** Include the relevant tags for the job post. **** And click save. **** The tags will then appear on the job Read more

Editing / Closing a Job Post

To edit a job post, click on ‘Jobs’, then ‘View Jobs List’, find the job title on any of the tables and click on the Edit icon: The process for editing a job is identical to adding a new job. You will see the screen below and the user can edit the fields where necessary: At the end, republish so that the changes are saved: To close an active job click on ‘Jobs’ then ‘View Jobs List’ and find the specific job title on any of the ‘My Active Job Posts’ table. Click the Close icon. The job will be moved to the ‘My Read more

Viewing Interviews on Calender.

To view the calender either click on the calendar icon or click on the ‘Jobs’ drop-down menu, then ‘Calendar’ to view the interview slot(s) on the calendar. Clicking on the round icons displays a mini popup of the interview details: Fully grey icons mean that no candidates have booked an interview. Half grey/half blue icons means that some slots have been booked but not all, fully blue icons mean that all the slots have been booked. From this mini popup, the people icon on the top right displays all the candidates that have booked a slot, and the pencil icon on the Read more