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Suggested candidates

For a candidate to be suggested for a job position, their profile must match the job in the following ways:

A salary that matches the range specified by the job (+/-10%)
The same country and region as the job (unless the candidate has specified they are willing to relocate)
The tags in the job or some of the job description match the career history and / or profile of the candidate (a career history match is more likely to lead to a suggested candidate)
Industry sector and career level specified by the candidate will also be considered relevant

Viewing Suggested candidates

To view suggested candidates for a job post, go to the Jobs List (under the Jobs tab) and click the number displayed in the Suitable Candidates column for the job you wish to view:

The Suggested stage of the ATS will display the following information for the selected job post:

Number of candidates suggested
List of candidates
Details of the job post
Job description

Suggested

See More functionality for further details of general functionality available on this screen.

Candidate List

The list of candidates will display all candidates that have been suggested. Candidates are ordered by time/date of the action.

Candidate Details

The following candidate details will be displayed:

Name
Location
Previous experience

Hover the mouse over the candidate’s previous experience to display more details:

Suggprev

Click on the candidate’s name to display their Candidate Overview.

Candidate Profile

Click on the Profile button to display the candidate’s profile:

Suggprof

Depending on the details submitted by the candidate, the profile may include the following information:

Name and contact details
Profile details
Personal summary
Education
Pre-screening questionnaire answers
CV

If you’re interested in the candidate – invite them to apply for your role. From the Options menu, hover the mouse over the icon and select ‘invite to apply‘

SuggProfOptions

Alternatively, you can then select other options to process the candidate:

Email – see Send an email to a job seeker for more details
Add note – see Add a note to job seeker for more details

The buttons at the bottom of the profile can be used to download a copy of the candidate’s CV. The candidate’s original CV can be downloaded or a CV can be generated using the information stored on the candidate:

Note: If a candidate has not uploaded their CV the Download original CV button will not be present.

Click on the arrow buttons located on the top left/right of the profile to view the next candidate’s profile:

ProfileArrows

Click X to close the profile.

> Help & Support

Making a job offer

Making an offer

Offers can be made to an individual applicant or multiple applicants. To make an offer, the applicant(s) needs to be selected in the ATS and the Offer Job option selected:

This will display an email template that can be updated if required.

Viewing email recipients

One Applicant

To view the recipient of the offer email, click on the 1 button. Click on the applicant name to view their Candidate Overview.

Offeremail1

Click X to close.

Multiple Applicants

To view the recipients of the offer email, click on the <no.> button. Click on an applicant name to view their Candidate Overview.

Offeremail2

Applicants can be removed from the recipients list by clicking the X alongside their name.

Click X to close.

Formatting text

Email text can be formatted using the options located above the main text box:

Offeremail3

Attaching files

Use the Upload files button to attach files to the email. If you want to remove the attachment, click the red x:

Upload

Offer or Cancel

emailbuttons

Click Cancel to cancel the action and return to the ATS.

If you don’t want to send an email at this stage, or are doing it through another method, click the Offer job only button to confirm the offer and return to the ATS . The applicant will be moved to the Offer stage in the ATS.

Click the Offer job and send email button to send the email, confirm the offer and return to the ATS. The email will be sent to the address the applicant used to register their account. The applicant will be moved to the Offer stage in the ATS.

Note: If offering positions to multiple applicants, a review pane will be displayed. You can click on an applicant name to view their Candidate Overview.

Review

Click Close to close the review pane and exit.

Viewing applicants at Offer stage

To view applicants offered a position, click on the Offered tab in the ATS:

Offered

The Offered stage will display the following information for the selected job post:

Number of applicants offered the position
List of applicants
Details of the job post
Job description

Offeredlist

See More functionality for further details of general functionality available on this screen.

Applicant List

The list of applicants will display all applicants that have been offered a position. Applicants are ordered by time/date of the offer.

Applicant Details

The following applicant details will be displayed:

Name
Location, if stated
Previous experience, if stated

Hover the mouse over the applicant’s name and previous experience to display more details:

Offereddetails

Click on the applicant’s name to display their Candidate Overview.

Process Questionnaires

An icon for the Offers questionnaire will be displayed in the Offers stage. To the right of this icon, a black questionnaire icon featuring a dropdown list of other available process questionnaires may also be present. Hover the mouse over the questionnaire icons to view the process questionnaires assigned to the job post. A red questionnaire icon is displayed for questionnaires that have not been completed. The status will be displayed as Pending when the mouse is hovered over the icon. If the questionnaire has been saved in a partially completed state, the mouse-over text will also include ‘answered by’ details:

OffPending

Green questionnaire icons are displayed for questionnaires that have been completed. The status will be displayed as Complete when the mouse is hovered over the icon. Details of the user and date/time of completion will also be displayed:

OffComp

If a tick appears next to Shortlist or CV Feedback questionnaire icon it has been submitted to a recruiter for review. Details of the user and date/time of submission will be displayed in the mouse-over details:

Offpendtick

Black questionnaire text with a tick is displayed for questionnaires that have been submitted to a recruiter for review in an incomplete state. The status will be displayed as Pending when the mouse is hovered over the text. Details of the user and date/time of submission will also be displayed. If the questionnaire has been partially completed, the mouse-over text will also include ‘answered by’ details:

OffInComp

To view or complete a questionnaire simply click on the icon or text. See Complete Questionnaires for more details.

Status

Each applicant will be assigned the status of Offered.

Markers

The following markers may be displayed:

		Internal Candidate
		Agency user	– click on the icon to view the agency user
		Passive Candidate
		Referred Candidate	– click on the icon to view the referrer’s profile
		Notes	– click on the icon to view the Candidate Overview
		CV sent
		Selection Method

Labels, and in some cases further information, will be displayed by hovering the mouse over the marker icons.

Pre-screening Questionnaire

If a pre-screening questionnaire is assigned to the job post, one of the following icons will be present for each applicant:

		Questionnaire complete: passed	– the number denotes the applicant’s score
		Questionnaire complete: failed	– the number denotes the applicant’s score
		Questionnaire incomplete

If the CV is complete, click on the icon to view the questionnaire. The following information will be displayed:

the applicant’s answers
the total score
the score for each question
if any killer questions were failed

Click the PDF button if you want to download the completed questionnaire as a .pdf:

ViewQuestionnaire

Click X or Close to close.

Applicant Profile

Click on the Profile button to display the applicant’s profile:

Depending on the details submitted by the applicant, the profile may include the following information:

Name and contact details
Profile details
Personal summary
Education
Pre-screening questionnaire answers
CV

It is possible to process the applicant from within the profile using the Option menu. To open the menu, hover the mouse over the icon. To view additional options, hover the mouse over Other Options:

You can then select the appropriate option to process the applicant. For more details, see Processing Applicants below.

The buttons at the bottom of the profile can be used to download a copy of the applicant’s CV. The applicant’s original CV can be downloaded or a CV can be generated using the information stored on the applicant:

Note: If an applicant has not uploaded their CV the Download original CV button will not be present.

Click on the arrow buttons located on the top left/right of the profile to view the next applicant’s profile:

ProfileArrows

Click X to close the profile.

Processing Applicants

Select the applicant(s) you wish to process (see More functionality for further details on selecting applicants).

This will enable the Options menu. Hover the mouse over the Options menu icon to view the menu. For additional options, hover the mouse over Other Options:

You can then select one of the following options:

Email – see Send an email to a jobseeker for more details
Add to shortlist – applicant(s) will be shortlisted, see Shortlisted Applicants for more details *
Add note – see Add a note to job seeker for more details
Reject – applicant(s) will be rejected, see Rejected Applicants for more details
Confirmation of interview – see Confirmation of interview for more details
Invitation to book interview – see Invitation to Book an interview for more details
Mark as withdrawn – applicant(s) will be withdrawn, see Withdrawn Applicants for more details
Add to In-Review – applicant(s) status will be set to ‘In-Review’, see Applicants In-Review for more details *
Invite to Tribepad Video Interview (if your company has this integration)
Mark as accepted – applicant(s) status will be set to ‘Accepted’, see Accepted Offers for more details
Hire – applicant(s) status will be set to ‘Hired’, see Applicants Hired for more details
Offer job – applicant(s) status will be set to ‘Offered’, see Job Offers for more details
Email CV/Questionnaire – see Email a CV for more details
Grant Secure Profile Access – allow a colleague secure access to the candidate’s profile, without them having a Tribepad user account
Request offer approval – see Request approval for a job offer for more details
View/Set Selection Method – see View and set a selection method for more details

* Note: If multiple applicants are selected, you will be asked to confirm the selection before proceeding with the action:

ConfirmMultiple

Click on an applicant name to view their Candidate Overview.

To remove an applicant, click on the X alongside their name.

Click Yes, continue to confirm or click Cancel or X to cancel and exit.

When confirming the action, a review pane will be displayed:

Confirmult

Click on an applicant name to view their Candidate Overview.

Click Close to close the review pane.

Applicant Filter

You can choose to filter applicants using the following criteria:

Completed and passed killer questions
Incomplete Applications
Failed Killer Question
Score
Pre-screening questionnaire question
Pre-screening questionnaire answer
Skills
Location
Interview stage
Right to work status
Tribepad video interview status
Candidate type

To set the filters, click on the ‘Filter’ button:

This will open the filter options panel.

When you have selected the options you wish to filter by, click the Apply Filters button.

All applicants that match the filter(s) will be listed below the filter options panel.

To reset the filters, click the x button:

ResetFilters

Note: once the filters have been set they will be applied to all stages in the ATS until they are reset.

> Help & Support

Moving candidates to ‘Accepted’

Marking applicants as Accepted

It’s critical to keep Tribepad up to date with all of your offers, hires, and closing vacancies down when you’ve filled them – doing this will ensure that you get accurate data out of the system and from the reporting within it.

After you’ve offered a candidate a position, they can be marked as accepted – you can mark multiple candidates as accepted, if you need to using the same method.

To mark applicants as accepted, they need to be selected in the ATS and the Mark as accepted option selected:

Accepted

This will display an email template.